Wednesday, June 25, 2014

Exporting time - a very important feature to consider

When choosing the right T&A system for your company, one of the most important areas to review is how the system will export the time data at the end of the pay period.  Many T&A systems have built-in exports that create a file that is formatted to work with various pay roll companies.  When deciding on a T&A system, make sure to select a system that has an export that works with your PR company.

For example, let's say you use ADP to process your PR.  It is very important then to select a T&A system that can generate a file that is compatible with ADP.  Make sure the file is also current and the version is compatible with ADP.  It does you no good if the export is outdated and doesn't work with the current version of ADP's offerings.

Before choosing the T&A system to go with, it is wise to have a sample file created - with some bogus data - that you can test and verify that it works with your current PR company.  This may take some time; however, it will save you a ton of headache in the future.

If you need assistance with finding the right T&A solution, feel free to contact us at sales@tabletpunch.com.  We can analyze your company's needs and point you in the right direction.  You can find out more about our unique time clock product offering - TabletPunch - by going to www.TabletPunch.com.

Thursday, June 5, 2014

Saving reports... What file formats are possible?

When saving reports, it is useful to be able to save to various file formats.  When you run a timecard report for your employees, it is often times necessary to be able to save the file to a specific file format.

When sourcing for the right time clock system, make sure the system can save to the file formats that you and your company expect to use.  For example, many people like to be able to save to PDF format.  This particular format is easy to open and also easy to email.  Plus, most people have the required software to open this particular format.

It is also useful to be able to save to TXT format.  This allows the individual to be able to open up the file and possibly see the data in organized columns.

What your particular needs are for file formats will depend on what you plan on doing with the file after it has been saved.  Prior to purchasing a system, get feedback from the supervisors who will be using the software and get their input on what file formats are wanted.